Ongoing operations / Managed AI support
Help to keep an agreed system running.
Some workflows need more than an initial setup. Managed AI Operations is the separately quoted option for custom agents and connected work that we operate, with ongoing support required while we run the environment.
Tell us what you needA useful starting point
What this helps with.
- Clear responsibility for the agreed environment and its operating checks.
- A defined approach to missed runs, access changes and recovery.
- Human review and agreed boundaries for work that affects customers or business records.
Clear boundaries
What we agree upfront.
Hosting, monitoring, recovery and ongoing support form part of the managed scope. Support hours, responsibilities and limits are agreed in writing, not assumed.
Within the agreed scope
- Operating checks for the custom agents, integrations and environment named in the quote.
- Agreed handling of failures, source-access changes and recovery.
- Defined review responsibilities and an agreed process for changes.
Not included by default
- No unlimited support, unlimited integrations or unquoted feature development.
- No implied 24/7 coverage, response-time guarantee or guaranteed uptime.
- New integrations and out-of-scope changes are quoted separately.
Illustrative example · Not client work
Keep a weekly reporting workflow reviewable.
Fictional scenario, written to explain the scope—not a live AI run or a measured result.
The starting point
A fictional team uses agreed exports to prepare a weekly report, but a source becomes unavailable before a scheduled run.
The proposed output
The agreed operating process flags the missing source rather than treating an incomplete report as complete. Recovery and any access issue follow the support scope.
The human check
A person reviews the figures and recipients before distribution. This is an illustrative operating scenario, not a guarantee of uninterrupted service.
Price guidance
A separate quote for ongoing operations.
Managed AI Operations is quoted separately. Ongoing support is mandatory while we operate the environment; no fixed managed-support fee is listed here.
- The quote defines the environment, integrations, operating checks and support hours.
- Hosting, software subscriptions, usage and third-party charges are separate.
- Optional training, maintenance, modifications and technical support are available at A$220 per hour, with work and costs agreed before commencement.
Personal AI Launch, Business AI Starter and Dedicated AI Agent Rollout do not require ongoing support. An ongoing operational guarantee is a separate commitment, assessed and quoted after technical discovery.
Indicative AUD pricing, excluding GST where applicable. Software subscriptions, model/API usage, hosting and third-party charges are separate. Final scope and a written, tax-inclusive quote are agreed before work starts.
Compare setup packages & limitsDELIVERY, TRAINING & SUPPORT
Clear scope. Clear boundaries.
Package inclusion terms · In Person or Remote if required. Included training sessions. Practical handover. These terms apply to our three setup packages; websites and managed operations need their own agreed scope.
1. Agreed scope before kickoff
Every setup package includes a defined implementation scope, scheduled training and practical handover. Higher tiers buy more implementation capability, not unlimited consultant access.
Before kickoff, we confirm the deliverables, named supported services and interfaces, workflow limits, prerequisites, acceptance checks and session plan in writing. Work starts only after you approve that scope and the written quote. An enquiry is not an order or a booking.
2. Included sessions
Personal AI Launch includes one training session with practical handover. Business AI Starter and Dedicated AI Agent Rollout each include two group training sessions and a separate handover. Each package includes a kickoff; Dedicated also includes a day-30 review.
The included sessions are listed on each package card. Any change to the session plan is agreed in writing; additional paid sessions need your advance written approval. Confirmed implementation defects are corrected without additional charge and do not become paid support merely because the included sessions have been completed.
3. Training and participants
Personal training is for one person. Business and Dedicated training uses shared group sessions for up to five nominated participants, not separate sessions for each person. Missed sessions are not automatically repeated; repeat or additional sessions require a separately approved quote.
Training covers only the delivered tools, workflows, approvals and operating processes. General AI courses, coding lessons, advanced technical instruction, private coaching and unrelated software training are excluded.
4. Scheduling and readiness
We agree the implementation schedule before kickoff, once the scope, required information, customer access and prerequisites are ready.
Customer availability, third-party services and outstanding approvals can affect scheduling. The Dedicated day-30 review covers assessment and recommendations only, not new implementation work.
5. Supported integrations and add-ons
Personal includes three practical use cases within one configured assistant, not three separate automations. Business includes three agreed workflows and up to two standard integrations with supported services named in the signed scope. Dedicated includes up to two named CRM/API workflows following a technical fit-check.
No service is assumed compatible before its account plan, permissions and supported interface are checked. Custom APIs, complex authentication, bespoke MCP servers and additional workflows require separate scope and pricing. Live Firebase deployment and custom application development are add-ons, not included setup commitments.
6. Delivery format
Delivery format: In Person or Remote if required. We agree the session format, location and schedule before kickoff. Any travel arrangements and associated costs, if applicable, are confirmed in the written scope and quote before you commit. Private coaching and additional workshops or group sessions are separately quoted and authorised in writing before delivery.
7. Handover, issues and consumer rights
We provide practical operating instructions and check the delivered setup against the agreed scope. Please report initial in-scope issues within five business days of handover so we can investigate promptly. This is a reporting request, not an acceptance deadline or a waiver of rights.
Confirmed implementation defects will be corrected without additional charge. New functionality, enhancements, further customisation and extra coaching are separate work requiring your written approval of scope and cost before it begins.
Nothing in these package terms excludes, restricts or modifies rights or remedies that cannot lawfully be excluded, including applicable guarantees under the Australian Consumer Law. Reporting an issue later does not remove those rights.
8. Additional support and pricing
Ongoing support is optional and paid for all three setup packages. Additional training, consultation, maintenance, modifications and technical support are available at an indicative A$220 per hour, subject to availability and advance written approval of the work and cost.
Business AI Starter and Dedicated AI Agent Rollout are quoted after an introductory meeting. Published amounts are indicative AUD pricing, excluding GST where applicable. Your written quote confirms GST treatment and the total tax-inclusive amount before you commit. Software subscriptions, model/API usage, hosting, hardware and other third-party charges are separate unless expressly included in that quote.
9. Setup is not managed operations
Setup covers the agreed configuration, testing and handover. It does not include perpetual maintenance, monitoring, emergency response, unlimited support, uptime commitments or other operational guarantees.
Managed AI Operations requires a separate written agreement covering the environment, responsibilities, support hours and limits. Ongoing support is required only while we operate that separately agreed managed environment.
Your next step
What needs ongoing attention?
Describe the workflow, who uses it and where you need operational help. We will discuss responsibilities and scope before a managed arrangement is agreed.
Tell us what you needThe enquiry builder prepares a draft locally. You review and send it in your email app; this site does not send it, confirm delivery or reserve a time. Leave private records and credentials out of the initial enquiry.